Legal Secretary – Employment

Legal Secretary

Overview

We are seeking an experienced and highly organised Legal Secretary to provide comprehensive secretarial and administrative support to fee earners within a busy legal environment. The successful candidate will possess excellent communication skills, strong attention to detail, and the ability to manage a varied workload efficiently while maintaining a high standard of client service.

Key Responsibilities

• Produce accurate documentation, reports, correspondence, and legal documents in accordance with standard office procedures and precedents.
• Provide comprehensive secretarial support to fee earners and assist with wider administrative tasks when required.
• Manage fee earner diaries, schedule appointments, and coordinate meeting logistics.
• Insert, monitor, and amend key court dates and deadlines.
• Undertake general administrative duties including filing, document management, telephone handling, and email correspondence.
• Follow up outstanding matters via telephone and email on behalf of fee earners.
• Proofread, format, and prepare presentations, reports, and legal documents.
• Produce billing guides, timecards, and related financial documentation.
• Prepare and issue invoices, responding to client queries regarding billing and accounts.
• Produce and maintain spreadsheets to support billing and financial processes.
• Modify time entries, monitor disbursements, and arrange payments to third-party suppliers where necessary.
• Monitor debtor lists and assist with credit control activities.
• Liaise effectively with clients, colleagues, and external parties to ensure the smooth running of matters.

Essential Requirements

• Minimum of 2 years' experience in a secretarial or administrative role.
• Previous experience working within a legal environment.
• Ability to work effectively both independently and as part of a team.
• Outstanding interpersonal and communication skills, both written and verbal.
• Excellent organisational and prioritisation skills.
• Strong attention to detail and the ability to use initiative.
• Proven ability to manage a high-volume workload within a busy team environment.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience handling financial matters, including billing, client account queries, and invoice administration.

Desirable Requirements

• Previous experience as a Legal Secretary or Legal PA.
• Experience using legal case management systems.
• Knowledge and experience of the Elite accounts package.
• Previous employment experience in a professional services environment would be advantageous.

Personal Attributes

• Professional and proactive approach to work.
• Strong client service focus.
• Excellent problem-solving abilities.
• Ability to maintain confidentiality and professionalism at all times.
• Flexible and adaptable, with a willingness to support the wider team when required.